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Internal Accounts Procedures Manual - Entire Document

INTERNAL ACCOUNTS PROCEDURES MANUAL - ENTIRE DOCUMENT

Internal Accounts Procedures Manual_Entire Document.pdf 706.04 KB (Last Modified on March 21, 2023)

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TABLE OF CONTENTS

Internal Accounts Procedures Manual Table of Contents.pdf 209.32 KB (Last Modified on March 21, 2023)

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Internal Accounts Procedures Manual - By Chapter

CHAPTER 1 - GENERAL OVERVIEW

DEFINITION - INTERNAL ACCOUNTS

Chapter 1 Definition Internal Accounts.pdf 172.92 KB (Last Modified on March 20, 2023)

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INTRODUCTION

Chapter 1 Introduction.pdf 165.43 KB (Last Modified on March 20, 2023)

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BASIC PRINCIPLES

Chapter 1 Basic Principales.pdf 183.08 KB (Last Modified on March 20, 2023)

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CHAPTER 3 - GENERAL PRACTICES

ACCOUNTING SYSTEM - SKYWARD

Chapter 3 Accounting System.pdf 170.1 KB (Last Modified on March 21, 2023)

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ACCOUNT STRUCTURE

Chapter 3 Account Structure.pdf 328.95 KB (Last Modified on March 21, 2023)

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CHART OF ACCOUNTS

Chapter 3 Chart of Accounts.pdf 323.33 KB (Last Modified on March 21, 2023)

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BANK ACCOUNTS

Chapter 3 Bank Accounts.pdf 323.06 KB (Last Modified on March 21, 2023)

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FINANCIAL REPORTING

Chapter 3 Financial Reporting.pdf 348.39 KB (Last Modified on March 21, 2023)

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RECORDS RETENTION

Chapter 3 Records Retention.pdf 323.69 KB (Last Modified on March 21, 2023)

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AUDITS

Chapter 3 Audits.pdf 310.82 KB (Last Modified on March 21, 2023)

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CHAPTER 2 - STATUTORY AUTHORITY

STATE GUIDANCE

Chapter 2 State Guidance.pdf 176.44 KB (Last Modified on March 20, 2023)

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DISTRICT GUIDANCE

Chapter 2 District Guidance.pdf 178.16 KB (Last Modified on March 20, 2023)

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CHAPTER 4 - CASH RECEIPTS PROCESS

GENERAL PROVISIONS

Chapter 4 General Provisions.pdf 163.88 KB (Last Modified on March 21, 2023)

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PRE NUMBERED TEACHER RECEIPTS

Chapter 4 Pre Numbered Teacher Receipts.pdf 182.39 KB (Last Modified on March 21, 2023)

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REPORT OF MONIES COLLECTED

Chapter 4 Report of Monies Collected.pdf 168.01 KB (Last Modified on March 21, 2023)

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VERIFICATION OF CASH RECEIPTS

Chapter 4 Verification of Cash Receipts.pdf 173.05 KB (Last Modified on March 21, 2023)

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ISSUANCE OF OFFICIAL RECEIPT

Chapter 4 Issuance of Official Reciept.pdf 170.92 KB (Last Modified on March 21, 2023)

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DEPOSIT GUIDELINES

Chapter 4 Deposit Guidelines.pdf 174.54 KB (Last Modified on March 21, 2023)

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CHAPTER 5 - CASH DISBURSEMENTS PROCESS

GENERAL PROVISIONS

Chapter 5 General Provisions.pdf 165.59 KB (Last Modified on March 21, 2023)

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CHECK REQUISITION FORM

Chapter 5 Check Requisition Form.pdf 171.04 KB (Last Modified on March 21, 2023)

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PURCHASE ORDERS

Chapter 5 Purchase Orders.pdf 179.5 KB (Last Modified on March 21, 2023)

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CHECKS

Chapter 5 Checks.pdf 179.28 KB (Last Modified on March 21, 2023)

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CHAPTER 7 - CASH RECEIPTS TOPICS

GENERAL PROVISIONS

Chapter 7 General Provisions.pdf 163.94 KB (Last Modified on March 21, 2023)

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TICKET SALES

Chapter 7 Ticket Sales.pdf 176.75 KB (Last Modified on March 21, 2023)

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STUDENT FUND-RAISING

Chapter 7 Student Fundraising.pdf 175.61 KB (Last Modified on March 21, 2023)

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DONATIONS

Chapter 7 Donations.pdf 166.58 KB (Last Modified on March 21, 2023)

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VENDING MACHINES

Chapter 7 Vending Machines.pdf 167.08 KB (Last Modified on March 21, 2023)

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CONCESSION SALES

Chapter 7 Concession Sales.pdf 166.98 KB (Last Modified on March 21, 2023)

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INTEREST EARNED

Chapter 7 Interest Earned.pdf 162.58 KB (Last Modified on March 21, 2023)

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STUDENT FEES

Chapter 7 Student Fees.pdf 169.45 KB (Last Modified on March 21, 2023)

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STUDENT FINES

Chapter 7 Student Fines.pdf 168.45 KB (Last Modified on March 21, 2023)

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CHAPTER 9 - GENERAL PROCESSING PROCEDURES

NSF CHECKS

Chapter 9 NSF Checks.pdf 179.32 KB (Last Modified on March 21, 2023)

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STALE DATED CHECKS

Chapter 9 Stale Dated Checks.pdf 250.35 KB (Last Modified on March 21, 2023)

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BANK FEES

Chapter 9 Bank Fees.pdf 166.47 KB (Last Modified on March 21, 2023)

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JOURNAL ENTRIES

Chapter 9 Journal Entries.pdf 168.96 KB (Last Modified on March 21, 2023)

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STOP PAYMENTS

Chapter 9 Stop Payments.pdf 163.96 KB (Last Modified on March 21, 2023)

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VOIDED CHECKS

Chapter 9 Voided Checks.pdf 171.38 KB (Last Modified on March 21, 2023)

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1099s

Chapter 9 1099s.pdf 167.21 KB (Last Modified on March 21, 2023)

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CHAPTER 11 - TRAVEL

GENERAL PROVISIONS

Chapter 11 General Provisions.pdf 253.04 KB (Last Modified on March 21, 2023)

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OUT OF COUNTY / STATE TRAVEL

Chapter 11 Out of County State Travel.pdf 177.42 KB (Last Modified on March 21, 2023)

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SCOUTING TRIPS

Chapter 11 ScoutingTrips.pdf 163.69 KB (Last Modified on March 21, 2023)

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CHAPTER 13 - MISCELLANEOUS

PTSA

Chapter 13 PTSAs.pdf 168.59 KB (Last Modified on March 21, 2023)

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YEARBOOKS

Chapter 13 Yearbooks.pdf 166.12 KB (Last Modified on March 21, 2023)

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SALES TAX

Chapter 13 Sales Tax.pdf 169.52 KB (Last Modified on March 21, 2023)

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SALES TAX EXEMPTIONS

Chapter 13 Sales Tax Exemptions.pdf 168.28 KB (Last Modified on March 21, 2023)

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FACILITIES RENTAL AGREEMENTS

Chapter 13 Facilities Rental Agreements.pdf 172.31 KB (Last Modified on March 21, 2023)

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GIFT CARDS

Chapter 13 Gift Cards.pdf 173.32 KB (Last Modified on March 21, 2023)

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GIFTS OR HONORARIUMS

Chapter 13 Gifts or Honoriams.pdf 163.88 KB (Last Modified on March 21, 2023)

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SCHOOL SPONSORED CAMPS

Chapter 13 School Sponsored Camps.pdf 162.4 KB (Last Modified on March 21, 2023)

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SCHOOL STORE

Chapter 13 School Store.pdf 167.74 KB (Last Modified on March 21, 2023)

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NON-CAPITALIZED TECHNOLOGY PURCHASES

Chapter 13 Non Capitalized Technology Purchases.pdf 168.91 KB (Last Modified on March 21, 2023)

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EXTRA DUTY PAYROLL

Chapter 13 Extra Duty Payroll.pdf 167.02 KB (Last Modified on March 21, 2023)

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CHAPTER 6 - INTERNAL ACCOUNTS P-CARDS

GENERAL PROVISIONS

Chapter 6 General Provisions.pdf 175.56 KB (Last Modified on March 21, 2023)

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OBTAINING AN IA P-CARD

Chapter 6 Obtaining An IA PCard.pdf 170.83 KB (Last Modified on March 21, 2023)

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PRIOR AUTHORIZATION PROCESS

Chapter 6 Prior Authorization Process.pdf 176.39 KB (Last Modified on March 21, 2023)

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CARD USAGE

Chapter 6 Card Usage.pdf 172.64 KB (Last Modified on March 21, 2023)

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CARD RECONCILIATION

Chapter 6 Card Reconciliation.pdf 173.84 KB (Last Modified on March 21, 2023)

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RESTRICTIONS AND OTHER INFORMATION

Chapter 6 Restrictions And Other Information.pdf 170.22 KB (Last Modified on March 21, 2023)

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CHAPTER 8 - CASH DISBURSEMENTS TOPICS

GENERAL PROVISIONS

Chapter 8 General Provisions.pdf 164.46 KB (Last Modified on March 21, 2023)

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RESTRICTED EXPENDITURES

Chapter 8 Restricted Expenditures.pdf 171.6 KB (Last Modified on March 21, 2023)

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PROHIBITED PRACTICES

Chapter 8 Prohibited Practices.pdf 169.63 KB (Last Modified on March 21, 2023)

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TRUST ACCOUNTS

Chapter 8 Trust Accounts.pdf 163.61 KB (Last Modified on March 21, 2023)

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PETTY CASH FUNDS

Chapter 8 Petty Cash Funds.pdf 177.31 KB (Last Modified on March 21, 2023)

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CHANGE FUNDS

Chapter 8 Change Fund.pdf 168.68 KB (Last Modified on March 21, 2023)

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TIPPING

Chapter 8 Tipping.pdf 162.83 KB (Last Modified on March 21, 2023)

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ITEMS PURCHASED FOR RESALE

Chapter 8 Items Purchased For Resale.pdf 172.18 KB (Last Modified on March 21, 2023)

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REFUNDS

Chapter 8 Refunds.pdf 167.34 KB (Last Modified on March 21, 2023)

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REIMBURSEMENTS

Chapter 8 Reimbursements.pdf 164.34 KB (Last Modified on March 21, 2023)

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CAPTIALIZED TANGIBLE PERSONAL PROPERTY

Chapter 8 Capitalized Tangible Personal Property.pdf 172.85 KB (Last Modified on March 21, 2023)

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CHAPTER 10 - ATHLETICS

GENERAL PROVISIONS

Chapter 10 General Provisions.pdf 166 KB (Last Modified on March 21, 2023)

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GATE RECEIPTS & TICKET SALES

Chapter 10 Gate Receipts and Ticket Sales.pdf 169.72 KB (Last Modified on March 21, 2023)

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LOG OF COMPLIMENTARY ATHLETIC PURCHASES

Chapter 10 Log of Complimentary Purchases.pdf 165.36 KB (Last Modified on March 21, 2023)

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ATHLETIC FEES

Chapter 10 Athletic Fees.pdf 163.91 KB (Last Modified on March 21, 2023)

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ATHLETIC CAMPS

Chapter 10 Athletic Camps.pdf 170.08 KB (Last Modified on March 21, 2023)

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ATHLETICS TRAVEL

Chapter 10 Athletics Travel.pdf 169.4 KB (Last Modified on March 21, 2023)

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CHAPTER 12 - PTOs / PTAs / BOOSTER GROUPS

GENERAL PROVISIONS

Chapter 12 General Provisions.pdf 175.46 KB (Last Modified on March 21, 2023)

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Forms

ACTIVITY REQUEST FORM

Forms Activity Request Form.pdf 276.37 KB (Last Modified on March 21, 2023)

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CASH COUNT FORM

Forms Cash Count Form.pdf 23.32 KB (Last Modified on March 21, 2023)

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CHECK REQUISITION FORMS

Forms Check Requistion.pdf 66.15 KB (Last Modified on March 21, 2023)

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DONATION LETTER

Forms Donation Letter.pdf 98.1 KB (Last Modified on March 21, 2023)

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FACILITIES USE FORM

Forms Facility Use Form.pdf 334.69 KB (Last Modified on March 21, 2023)

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FUNDRAISER RECONCILIATION REPORT (Fillable)

InternalAuditing_Forms_Fundraiser_Reconciliation_Report_Fillable.pdf 413.49 KB (Last Modified on October 14, 2024)

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P-CARD POLICY ACKNOWLEDGEMENT LOG

Forms PCard Policy Acknowledgement Log.pdf 223.29 KB (Last Modified on March 21, 2023)

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P-CARD REQUISITION FORM

Forms PCard Requisition Form.pdf 125.6 KB (Last Modified on March 21, 2023)

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P-CARD SIGN-IN/ SIGN-OUT LOG

Forms PCard Sign_In Sign_Out Log.pdf 158.43 KB (Last Modified on March 21, 2023)

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PLANT SECURITY FORM

Forms Plant Security Form.pdf 271.96 KB (Last Modified on March 21, 2023)

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PTSA

Forms PTSA.pdf 348.35 KB (Last Modified on March 21, 2023)

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PURCHASE ORDER LOG

Forms Purchase Order Log.pdf 198.05 KB (Last Modified on March 21, 2023)

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RECORDS DISPOSITION DOCUMENT

Forms Records Disposition Document.pdf 380.56 KB (Last Modified on March 21, 2023)

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REPORT OF MONIES COLLECTED

Forms Reports of Monies Collected.pdf 49.43 KB (Last Modified on March 21, 2023)

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SALES/INVENTORY REPORT

Forms Sales_Inventory Report.pdf 37.11 KB (Last Modified on March 21, 2023)

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TEACHER RECEIPT BOOK LOG

Forms Teacher Receipt Book Log.pdf 194.64 KB (Last Modified on March 21, 2023)

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TICKET SELLER REPORT

Forms Ticket Seller Report.pdf 211.19 KB (Last Modified on March 21, 2023)

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YEARBOOK ADS SOLD REPORT

Forms Yearbook Ads Sold.pdf 193.16 KB (Last Modified on March 21, 2023)

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YEARBOOK REPORT

Forms Yearbook Report.pdf 213.81 KB (Last Modified on March 21, 2023)

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SKYWARD TRAINING MANUAL

Adding Accounts

STM Adding New Accounts.pdf 326.62 KB (Last Modified on March 21, 2023)

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Adding Objects To Existing Accounts

STM Adding Objects to Expense Accounts.pdf 205.68 KB (Last Modified on March 21, 2023)

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Adding Vendors

STM Adding Vendors.pdf 471.1 KB (Last Modified on March 21, 2023)

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Cash Receipts

STM Cash Receipts.pdf 519.23 KB (Last Modified on March 21, 2023)

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Check Requests

STM Check Requests.pdf 632.27 KB (Last Modified on March 21, 2023)

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Generating From PO

STM Check Request Generate From PO.pdf 291.7 KB (Last Modified on March 21, 2023)

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Journal Entries

STM Journal Entries.pdf 277.03 KB (Last Modified on March 21, 2023)

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NSF

STM NSF.pdf 154.02 KB (Last Modified on March 21, 2023)

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Purchase Orders

Chapter 5 Purchase Orders.pdf 179.5 KB (Last Modified on March 21, 2023)

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SBAA Bank Reconciliation

STM SBAA Bank Reconciliations.pdf 676.19 KB (Last Modified on March 21, 2023)

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SBAA Filters

STM SBAA Filters.pdf 432.79 KB (Last Modified on March 21, 2023)

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Today's Cash Receipts

STM Todays Cash Receipts.pdf 331.8 KB (Last Modified on March 21, 2023)

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